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Minutes of the Board of Directors Meeting

        The Society for Investigative Dermatology
        May 6, 2009
        Montreal, Quebec, Canada
        In attendance: Thomas Lawley, MD (President); Richard Clark, MD (President-Elect); Amy Paller, MD (Immediate Past-President); Robert Swerlick, MD (Secretary–Treasurer); Russell Hall, MD (Deputy Secretary–Treasurer); George Stricklin, MD/PhD (Vice President-Elect); Paul Bergstresser, MD (JID Editor); Angela Christiano, PhD; Lynn Cornelius, MD; Ponciano Cruz, MD; Richard Eckert, PhD; Sewon Kang, MD; Alexa Kimball, MD; David Rubenstein, MD/PhD; Mark Udey, MD/PhD; Kim Yancey, MD; Keith Choate, MD; Kurt Lu, MD; Carolyn Slade; Rebecca Minnillo; and Jim Rumsey
        Invited Guests: Kathy Green, PhD, and Todd Becker, MD/PhD (incoming BOD members); Lowell Goldsmith, MD (SID Scientific and Medical Advisor); Joyce-Rachel John (Nature Publishing Group); Steve Katz, MD/PhD (NIAMS/NIH); and Robert Carter, MD/PhD (NIAMS/NIH)
        President Tom Lawley called the meeting to order and thanked everyone for their participation. He asked the assembled group to provide introductions of themselves for the benefit of guest incoming board members who were in attendance.

        Minutes

        President Lawley asked for an approval of the minutes from the Fall 2008 Board of Director’s meeting with a few amendments. The first is to (moving forward) add the names of the attendees of the meeting to the official minutes and second was to add some clarifications to the minutes as they were written. A motion to approve the minutes after the edits to be made was asked for, was made, seconded, and approved.
        President Lawley next reviewed the President’s Report/Executive Committee deliberations from the previous seven months. Dr. Lawley indicated that the majority of the items contained in the report were also on the agenda for the day and would be reviewed in more detail throughout the agenda.

        Finance-related

        Robert Swerlick, Secretary–Treasurer, reviewed the finances of the SID with the Board. He reviewed the genesis of the financial challenges that lay ahead of the organization and what is being done to address them. Among the conversation points were meeting registration figures, annual dues income, and potential hotel attrition penalties.
        Dr. Swerlick next reviewed the asset amounts of the SID comparing the current values to those of one year ago. Noted differences included the loss of amounts in all the various holdings (due to the economy) as well as the use of the IID fund in 2008.
        Russ Hall, Deputy Secretary–Treasurer, then spoke to the group about the next 6–18 months of the SID’s finances. He reviewed the impact of the royalties from the JID contract to the Society, as well as the securing of educational grants for future educational programming. Also discussed were the decline of member dues renewals and applications and the potential impact of meeting registration revenue for future meetings due to the current economic conditions. Longer term views that were commented on included the re-evaluation of educational programming during an IID year and how to make an annual meeting more of a profitable one.
        Dr. Hall brought forth a proposal to the Board about the increasing of member dues pricing for all categories. Discussed were the merits of doing so (financial impact, length of time since last increase...), and benchmarking against similar organizations. The proposed figures included raising Active dues to $250 annually, Patron dues to $500 annually, R/F dues to $75 annually, Joint dues to $125 annually, and creating a Sustaining dues category at $500 annually. A motion to approve and implement a proposed increased dues structure for the dues year of 2010 was made, seconded, and approved.
        Dr. Hall then reviewed the potential uses of a signing bonus should the JID publishing contract be awarded to a company whose bid contained such an option. Many thoughts came from the group including the “propping up” of some named endowment funds, additional replenishment of the SID reserves, increased support for the JID, and start-up funding for new educational initiatives. It was agreed that future conversations should be had once a contract has been reviewed and approved by the full board (scheduled for later in the fall).
        Dr. Swerlick then reviewed the endowment policies and procedures of the SID. After discussion, a motion was made to give the Executive Committee the authority to choose what named lectures would happen in the next year’s annual meeting. This is in response to many of the endowed lectures being underfunded by the economy and already low value of the funds.

        Journal-related

        Paul Bergstresser, JID Editor, gave his Editor’s Report to the Board. Topics discussed included the on-going Publisher Contract search, the current relationship with Nature Publishing, the Legacy Project, outreach of submissions to countries from East Asia, the increased participation of PhDs, the JID Impact Factor, Journal Club, and podcasts relating to topics associated with the JID among others. A copy of the Editor’s Report is available by request. The SID office will handle any/all inquiries.
        Invited Guest Joyce-Rachel John from Nature Publishing Group (NPG), presented the Publisher’s Report to the Board. Topics discussed included online traffic to the JID website, Table of Content Alerts, and Site License sales.
        Dr. Hall spoke in more length about the current Publisher Contract process, including the timelines, potential financial ramifications, and who is scheduled to be interviewed during the SID meeting later in the week.

        Educational programs

        Upon return from the break, Carolyn Slade, SID Director of Meeting and Events, provided the Board with updates regarding the Annual Meeting. Included were discussions regarding the paid attendance of the meeting, the ramifications of swine flu epidemic and the fact that the Japanese attendees would not be able to come to the meeting, the room night and hotel-related issues that face the group, and information regarding the Resident Retreat, which is now combined with the Annual Meeting.
        Ms. Slade and Jim Morgan from Let’s Meet, Inc. (SID meeting consultant), reviewed a recommendation on locations that would best serve as spots for future SID Annual Meetings in 2011 and 2012. After review of the logistics and costs, a motion to accept Phoenix at the site of the 2011 Annual Meeting and Raleigh, NC, as the 2012 meeting site was made, seconded, and approved. Dr. Lawley recommended that financial analyses be provided to the Board for use in decisions on making future site selections.
        Ms. Slade next reviewed the status of the Resident Retreat program that was in concert with the Annual Meeting for the first time at this meeting. After review of the positive feedback, the group agreed that for the time being, the Retreat should be a part of the Annual Meeting program.
        Lowell Goldsmith, SID Scientific and Medical Advisor, spoke to the Board about the upcoming Co-Morbidity educational session at the meeting as well as the plans and goals for future Co-Morbidity related sessions and projects. There appears to be a great deal of enthusiasm for this project as noted by the board.
        Alexa Kimball spoke to the Board regarding tasks she is working on associated with the Co-Morbidity related projects. Those projects include the Psoriasis Baseline Project and related IRB associated issues.
        Dr. Swerlick also reported that it would be highly unlikely that the Basics of Skin educational course that the SID held from 2004 to 2007 would return due to the fiscal challenges that were often associated with holding the program.

        CME-related

        Dr. Swerlick then provided the Board with an update regarding the ongoing CME credit application process. Topics included the costs expensed to date, the next set-up steps for the immediate, and the potential value of being an approved accreditor in the future.

        External relations–related

        Dr. Swerlick then spoke about the hope for future collaborations with the AAD on a number of projects. Those include joint sponsorship of Co-Morbidity related meetings and projects, collaboration on existing infrastructures, increased visibility and programming for PhDs, and continued participation in AAD Leadership Institute programs.
        Invited guests Steve Katz and Robert Carter of NIAMS/NIH gave a lunchtime update on the current status of programs and happenings at NIH.
        Dr. Swerlick again reviewed that the leadership of both the SID and the AAD had met at the recent AAD meeting in San Francisco in attempt to forge a better partnership between the organizations. There would also be a follow-up meeting with AAD leadership later in the week to continue the exploration and viability of this partnership.

        Managed services

        Jim Rumsey, Executive Director, Operations for the SID, reviewed with the Board the written report regarding the ongoing status of projects associated with the groups that are managed by the SID.

        SID governance–related

        Dr. Swerlick then reviewed the ongoing progress of restructuring the existing SID committees. A timeline regarding the background, work done to date, and next steps were reviewed. The Board agreed with the process and suggested that two task groups be put together to further evaluate responsibilities associated with a Finance related committee as well as one dealing with regulatory type issues. Ponciano Cruz made a suggestion that the SID should set aside time at each annual meeting for incoming board and committee members to be brought up to speed on issues involving the society. That way the learning/acclimation curve is not as steep.
        Dr. Swerlick introduced the slate of new SID Members, committee members for the Committee on Scientific Programs, Committee on Education, and Honorary Committee members for Board approval. A motion was made to approve the slate of names that was presented. The motion was seconded and approved.
        With no further business to discuss, the Board of Directors met in Executive Session.
        Upon return from Executive Session, it was formally announced that the Board of Directors had approved the appointment of both Jim Rumsey and Rebecca Minnillo as Co-Executive Directors of the SID, effective immediately.
        With Executive Session completed, a motion to close the Board of Directors meeting was made, seconded, and approved.

        Minutes of the Board of Directors Meeting

        The Society for Investigative Dermatology
        September 25, 2009
        Chicago, Illinois
        In attendance: Richard Clark, MD (President), Kathy Green, PhD (President-Elect), Tom Lawley, MD (Immediate Past-President), Robert Swerlick, MD (Secretary–Treasurer), Russell Hall, MD (Deputy Secretary–Treasurer), George Stricklin, MD/PhD (Vice President), Victoria Werth, MD (Vice-President Elect), Paul Bergstresser, MD (JID Editor), Angela Christiano, PhD, Alexa Kimball, MD, Brian Nickoloff, MD/PhD, Mark Udey, MD/PhD, Lisa Beck, MD, Todd Becker, MD/PhD, Richard Gallo, MD/PhD, Carolyn Slade, Rebecca Minnillo, Elizabeth Blalock, and Jim Rumsey
        Invited Guests: Lowell Goldsmith, MD (SID Scientific and Medical Advisor), and Joyce-Rachel John (Nature Publishing)
        President Richard Clark called the meeting to order and thanked everyone for their participation. He asked the assembled group to provide introductions of themselves for the benefit of guest incoming board members who were in attendance.

        Minutes

        President Clark asked for an approval of the minutes from the Spring 2009 Board of Director’s meeting with a minor amendment. A motion to approve the minutes after the edit to be made was asked for, was made, seconded, and approved.
        President Clark next reviewed the President’s Report/Executive Committee deliberations from the previous seven months. Dr. Clark indicated that the majority of the items contained in the report were also on the agenda for the day and would be reviewed in more detail throughout the agenda.

        Finance-related

        Russell Hall, Secretary–Treasurer, provided an overview of the current Sarbanes–Oxley provisions that are now standard for most companies. While not yet enacted for not-for-profit entities, Dr. Hall indicated it would be a good idea to begin subscribing to the provisions in advance. Dr. Hall also spoke about the upcoming re-organization of the Audit Committee and targeted frequency of full audits of the society.
        Dr. Swerlick reviewed the “endowment funds,” their value, and how to manage the assets in the future. One question was if the term “endowments” was correct and are they truly endowments or “named funds” and then if the SID should look into hiring an individual or firm to provide management of the assets. The Board wished for additional information at the next Board meeting before rendering their thoughts.
        President Clark spoke to the group about the status of the Named Lecture Campaign (an ask amongst the Board and membership to help “prop up” financially the amounts that make up each named lecture). After discussion the next steps will include producing follow-up letters that are “warmer” in tone as well as having updates available at the next Board meeting.
        Becky Minnillo, SID Executive Director, Chief of Programming and Development, spoke about the revised approach to funding the 2010 Meeting as well as for future Co-Morbidity related programming. Instead of approaching specific companies for certain topics, the approach will be to offer multiple topics that every sponsor would receive acknowledgment for. This will also help in avoiding CME related issues. The board agreed with this concept.
        Dr. Swerlick reviewed the projected 2009 operating budget that included actual figures through August and balance of the year projections. Based on a number of financial decisions, the projected year end total was projected to have a surplus.
        Dr. Swerlick also reviewed the Committee on Finance report (regarding the proposed 2010 operating budget) with the Board, noted the highlights on both the revenue and the expense sides and also answered questions from the group. Another discussion item was regarding a proposed increase in stipend for the Editor of the JID. Dr. Hall discussed the history of the request and what action items have taken place since the initial request. After discussion, the Board voted on whether to approve or decline an increase in stipend for the Editor. The vote was 11–2 against increasing the stipend; one abstention. After this vote, a motion was made to approve the proposed SID 2010 Operating Budget as it was presented. The motion was seconded and approved. The Board asked the JID Editor to develop a performance based plan for future increases in Editor-in-Chief stipend and/or performance-based bonus payments to be presented to the Board for consideration.

        Journal-related

        Paul Bergstresser, JID Editor, gave his Editor’s Report to the Board. Various topics were discussed and Dr. Bergstresser and Elizabeth Blalock (JID Managing Editor) provided answers to all inquiries.
        Invited Guest Joyce-Rachel John from Nature Publishing Group (NPG) presented the Publisher’s Report to the Board. Topics discussed included online traffic to the JID website, Table of Content Alerts, and Site License sales, and a projection for the 2009 royalty to the JID.
        Dr. Hall spoke about the current Publisher Contract process and what the status is. It was stated that contract negotiations had begun with a publisher and timelines were being adhered to. Financial implications were also discussed as was the rationale to move forward in conversations with the publisher.
        President Clark reviewed the timelines set forth for the process of selecting the next Editor of the Journal. The current term expires in 2012 and the year-long process will begin in the middle of 2010.

        Educational programs

        Dr. Hall and Dr. Swerlick provided the Board with updates regarding the recent 2009 Annual Meeting that took place in Montreal, Canada. Included were discussions regarding the paid attendance of the meeting, the ramifications of swine flu epidemic and the fact that the Japanese attendees would not be able to come to the meeting; the room night and hotel related issues that face the group, and information regarding the Resident Retreat, were combined with the Annual Meeting. Dr. Hall also spoke about plans for the 2010 Meeting to be held in Atlanta as well as the selection of speakers for that meeting. Dr. Hall also spoke about a recent conference call with the Committee on Scientific Programs and the topic of abstract reviews and processes. The board agreed that the reviewers should have flexibility in the scoring of abstracts but limits were set on the amount of papers that could be presented from an individual lab during a given plenary or concurrent oral session.
        Kathy Green spoke about the planning of the first Post-Doc Luncheon that would take place during the 2010 Annual Meeting. She reviewed her plans for the session as well as the list of invitees for this session. The Board was enthusiastic for the agenda/session.
        Carolyn Slade, Director of Meetings and Events for the SID, provided an update of the cities and venues that are booked for future SID Meetings and entertained questions from the group.
        Ms. Slade also shared with the group her preferences on a city and venue for the next open date for an Annual Meeting (2014). After reviewing the 3 choices, the Board agreed for the administrative office to look into a site visit and proposal from Albuquerque, New Mexico. Results from the visit should be shared with the Executive Committee should the timing result in having to make decisions in advance regarding Albuquerque.
        Dr. Swerlick next reviewed the status of the Resident Retreat program that was in concert with the Annual Meeting for the first time at the Montreal meeting. After review of the positive feedback, the group agreed that for the time being, the Retreat should be a part of the Annual Meeting program.
        Lowell Goldsmith, SID Scientific and Medical Advisor, spoke to the Board about the recent Co-Morbidity educational session at the meeting as well as the plans and goals for future Co-Morbidity related sessions and projects. There appears to be a great deal of enthusiasm for this project as noted by the board.

        CME-related

        Dr. Swerlick then provided the Board with an update regarding the ongoing CME credit application process. After discussions regarding the administrative office’s ability to be in compliance with ever-changing guidelines and policies of the ACCME and the cost to be an accredited provider, the Board unanimously agreed to terminate the process of becoming a provider and instead contract CME and related work to one of a number of institutions who provide accreditation for meetings.

        External relations–related

        Dr. Swerlick then spoke about the ongoing collaborations with the AAD on a number of projects. Those include joint sponsorship of Co-Morbidity related meetings and projects, proposed collaboration on existing infrastructures, increased visibility and programming for PhD’s, and continued participation in AAD Leadership Institute programs. Alexa Kimball spoke about the ongoing Psoriasis Pilot program in concert with the AAD and how successful the collaboration had become.
        Drs. Swerlick and Hall inquired with the group about their feelings to continue with an annual contribution to the Dermatology Foundation (DF) to support their ongoing Research Awards program. The board discussed the issue and stated that they would agree to continued funding if the Derm Foundation were to match the SID’s contribution to the award and open the criteria to include Post-Doctoral Fellow candidates. The Secretary–Treasurers will craft a letter to the DF and inform the Executive Committee/Board of the response.
        Jim Rumsey, Executive Director and COO of the SID, provided a report to the Board with regard to the various activities of the three groups to whom the SID supplies management services. The board was appreciative of the report.
        Ms. Minnillo stated that upcoming issues of the JID would have covers that feature art that was developed in collaboration with the Coalition of Skin Diseases (Patient Art Exhibit).
        President Clark spoke to the group about his recent trip to the ESDR Annual Meeting in Budapest and how future collaborations with the ESDR and JSID would be important to the success of mutual programs (Young Collegiality Awards) and to expanded relations amongst the three groups.

        Administrative office–related

        Dr. Swerlick shared with the Board how the administrative office is functioning and the accomplishments that have been made for the year.
        Dr. Goldsmith reviewed handouts with the group regarding timelines and programming to celebrate the SID’s upcoming 75th anniversary. Suggestions include audio/video recording of various luminaries of the society and to secure past recordings of those who have passed on. The board was excited for this endeavor.
        Dr. Hall reviewed a handout that showed a screenshot of the SID’s soon-to-be changed website look.

        SID governance–related

        Dr. Swerlick then reviewed the on-going progress of re-structuring the existing SID committees. A timeline regarding the background, work done to date, and next steps were reviewed.
        Dr. Swerlick asked the group for guidance on how to appoint board members as official acting representatives of the organization at other group functions or meetings. The board agreed that position descriptions for officers of the board should be made and have notations in each for selection of official representation status.
        President Clark reviewed the Committee on Nominations report with the Board. Discussions also centered on the definition of a Fellow member of the Board. The group felt it to be OK to change the title to Resident/Post Doctoral Fellow member of the Board and it shall be subsequently noted in the bylaws (pending approval in May 2010). A motion to accept the slate of nominees was made, seconded, and approved. The slate of honorary members was also discussed. A motion to accept the slate of candidates was put forth, seconded, and approved. (Appended to end of minutes)
        President Clark introduced the slates of nominees for the other standing committees of the SID. Discussions were had regarding the nominees for each committee, including nominees from the floor. After discussion and voting, the following were selected for election to committee.

        Committee on Scientific Programs:

        Mitchell Denning and Anthony Gaspari

        Committee on Education:

        Erin Warshaw and Alan Moshell

        Committee on Finance:

        Peter Koch, Kenneth Tomecki, and Jeff Travers

        Committee on Membership:

        Marna Erickson and Mark Dahl

        Committee on Nominations:

        Tom Lawley
        Alternates to the committees were also selected in event the individuals above could not accept the nomination. Selections for ad hoc committees were also made.
        Dr. Hall discussed the ongoing status of crafting a Conflict of Interest statement for the Board and pertinent committee members of the SID to sign. An ad hoc committee composed of Dr. Hall, Lowell Goldsmith, George Stricklin, and one other person will be formed to put together an all-encompassing form.
        Dr. Hall noted to the Board that there would be changes to the bylaws that will be voted on by the membership at the 2010 Annual Meeting. Changes would be reviewed in advance by the Executive Committee.
        President Clark reviewed the timeline to select Dr. Swerlick’s replacement as Secretary–Treasurer. This timeline will also coincide with the timeline with selecting the next JID Editor.
        With no further business to discuss, the Board of Directors met in Executive Session.
        With Executive Session completed, a motion to close the Board of Directors meeting was made, seconded, and approved.
        Tabled 1Attendance at Annual Meeting
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        Tabled 1Membership, 2009
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        Tabled 1Balance Sheet as of December 2009
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        Tabled 1Income Statement for Year Ending December 31, 2008
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        Tabled 1Current cash assets, December 31, 2000–2009
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